Birth Certificate Application – Online Application Guide

birth certificate application

In this guide, I will walk you through the step-by-step process of applying for a birth certificate online in Kenya.

By following these instructions, you can save time and effort by conveniently completing the application from the comfort of your own home.

How To Apply for a Birth Certificate Online

This application is specifically designed for cases where a birth notification has been issued at the hospital. It is important to note that this application must be submitted through the parent or guardian’s account when the applicant is below 18 years of age.

Additionally, it is recommended to submit the application no later than 30 days after the date of birth to ensure a smooth and efficient process.


You need to have the following documents before starting the process.

  • Scanned copy of the birth notification.
  • Scanned copy of the identification Documents for applicants above 18 years i.e., National ID, Passport
  • Scanned copy of the parent’s Identification Documents
  • Application fee of Kshs. 180


Visit the eCitizen Portal

To begin the online application process, visit the official eCitizen portal at This portal serves as a centralized platform for various government services in Kenya.

Create an Account

If you don’t already have an account on the eCitizen portal, you will need to create one. Provide the required information and follow the instructions to set up your account successfully.

Log in to Your eCitizen Account

Once you have created an account, log in to the eCitizen portal using your credentials. Navigate and click the “Apply for Birth a Certificate” button.

how to apply for a birth certificate online

Fill in the Application Form

Click on the “Apply Now” button for the birth certificate application. You will be presented with a form that requires various details. Fill in the form accurately and double-check all the information before proceeding.

Upload the Required Documents

After completing the application form, you will need to upload the scanned copies of the required documents. Make sure the documents are clear and legible to avoid any complications during the review process.

Pay the Application Fee

Once the documents are uploaded, you will be prompted to pay the application fee. The fee can be paid securely through the eCitizen portal using various payment methods, such as M-Pesa or credit/debit card.

Submit the Application

Review all the provided information, ensuring its accuracy. If everything appears correct, submit your application. You will receive a confirmation message along with a reference number. Keep this reference number safe for future reference.

Track the Status of Your Application

After submitting your application, you can track its progress through the eCitizen portal. This allows you to stay informed about the processing status and estimated timeline for receiving the birth certificate.

Note: Once the birth certificate is ready for collection, you will receive an SMS alert.

It is important to note that all updates regarding your application will be communicated to you via SMS.


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