55 Microsoft Word Practical Questions and Answers

microsoft word practical questions

Try Microsoft Word Practical Questions and Answers

Microsoft word practical questions and answers are an effective and easy way to pass your Microsoft word practical exam. These questions are based on the latest version of Microsoft word, it focuses on the most popular topics that you need to know when taking the test.

1. What is Microsoft Word?

Answer: Microsoft Word is a word processing software program developed by Microsoft Corporation.

2. Describe the steps for creating a new /blank document in Word?

Answer: To create a new document in Word, you can click on the “File” menu and select “New” or press the “Ctrl + N” keyboard shortcut.

3. How can you save a document in Word?

Answer: To save a document in Word, you can click on the “File” menu and select “Save” or press the “Ctrl + S” keyboard shortcut.

4. How can you copy and paste text in Word?

Answer: To copy text in Word, you can use the “Ctrl + C” keyboard shortcut or right-click on the selected text and select “Copy.” To paste text, you can use the “Ctrl + V” keyboard shortcut or right-click and select “Paste.”

5. Describe how to change the font and font size in Word?

Answer: To change the font and font size in Word, you can select the text you want to change and then go to the “Home” tab and use the “Font” and “Font Size” options in the “Font” group.

6. State the steps to add a bullet or numbered list in Word?

Answer: To add a bullet or numbered list in Word, you can select the text you want to format and then go to the “Home” tab and use the “Bullets” or “Numbering” options in the “Paragraph” group.

7. How can you insert an image or a shape in Word?

Answer: To insert an image or a shape in Word, you can go to the “Insert” tab and use the “Picture” or “Shapes” options in the “Illustrations” group.

8. How can you add a page border in Word?

Answer: To add a page border in Word, you can go to the “Page Layout” tab and use the “Page Borders” option in the “Page Background” group.

9. How to add a table in Word?

Answer: To add a table in Word, you can go to the “Insert” tab and use the “Table” option in the “Tables” group.

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10. How can you add a header or footer in Word?

Answer: To add a header or footer in Word, you can go to the “Insert” tab and use the “Header” or “Footer” options in the “Header & Footer” group.

11. How can you check the spelling and grammar in Word?

Answer: To check the spelling and grammar in Word, you can go to the “Review” tab and use the “Spelling & Grammar” option in the “Proofing” group.

12. How can you track changes in Word?

Answer: To track changes in Word, you can go to the “Review” tab and use the “Track Changes” option in the “Changes” group.

13. How can you add a comment in Word?

Answer: To add a comment in Word, you can go to the “Review” tab and use the “New Comment” option in the “Comments” group.

14. How do you change the font color in Microsoft Word?

Answer: To change the font in Microsoft Word, select the text you want to change, then go to the Home tab and use the font drop-down menu to select a new font color.

15. How can you bold text in Microsoft Word?

Answer: To bold text in Microsoft Word, select the text you want to bold, then go to the Home tab and click the bold button.

16. How do you italicize text in Microsoft Word?

Answer: To italicize text in Microsoft Word, select the text you want to italicize, then go to the Home tab and click the italics button.

17. How do you underline text in Microsoft Word?

Answer: To underline text in Microsoft Word, select the text you want to underline, then go to the Home tab and click the underline button.

18. How do you change the background color of a document in Microsoft Word?

Answer: To change the background color of a document in Microsoft Word, go to the Page Layout tab, click the Page Color button, and select a new color.

19. Explain how to align text in Microsoft Word?

Answer: To align text in Microsoft Word, select the text you want to align, then go to the Home tab and use the align buttons (left, center, right, or justify) to align the text.

20. Explain how to create a table in Microsoft Word?

Answer: To create a table in Microsoft Word, go to the Insert tab and click the Table button. Then, select the number of rows and columns you want for your table.

21. Explain the procedure for inserting a picture in Microsoft Word?

Answer: To insert a picture in Microsoft Word, go to the Insert tab and click the Picture button. Then, navigate to the picture you want to insert and click the Insert button.

22. How do you insert a hyperlink in Microsoft Word?

Answer: To insert a hyperlink in Microsoft Word, select the text you want to use as the hyperlink, go to the Insert tab and click the Hyperlink button. Then, enter the URL for the link and click OK.

23. Explain the procedure for printing a document in Microsoft Word?

Answer: To print a document in Microsoft Word, go to the File tab and click the Print button. You can also use the keyboard shortcut Ctrl+P.

24. Explain how to add page numbers in Microsoft Word?

Answer: To add page numbers in Microsoft Word, go to the Insert tab and click the Page Number button. Then, you can select a location and formatting for the page numbers.

25. How can you add a footnotes and endnotes in Microsoft Word?

Answer: To add footnotes and endnotes in Microsoft Word, go to the References tab and click the Footnotes or Endnotes button. Then, you can add and format the footnotes or endnotes.

26. Explain how to use the spell checker in Microsoft Word?

Answer: To use the spell checker in Microsoft Word, go to the Review tab and click the Spelling & Grammar button. Then, any spelling or grammar errors will be highlighted and can be corrected.

27. How does one use the thesaurus in Microsoft Word?

Answer: To use the thesaurus in Microsoft Word, select the word you want to find synonyms for, go to the Review tab and click the Thesaurus button. Then, a list of synonyms will be displayed.

28. Explain how to use the grammar checker in Microsoft Word?

Answer: To use the grammar checker in Microsoft Word, go to the Review tab and click the Spelling & Grammar button. Then, any grammar errors will be highlighted and can be corrected.

29. Describe how to use the research tool in Microsoft Word?

Answer: To use the research tool in Microsoft Word, go to the Review tab and click the Research button. Then, you can search for information on the internet or in other sources without leaving Word.

30. Explain how to use the translation tool in Microsoft Word?

Answer: To use the translation tool in Microsoft Word, go to the Review tab and click the Translate button. Then, you can translate selected text to a different language.

31. Describe how to use the word count feature in Microsoft Word?

Answer: To use the word count feature in Microsoft Word, go to the Review tab and click the Word Count button. Then, the number of words in the document will be displayed.

32. How can you use the find and replace feature in Microsoft Word?

Answer: To use the find and replace feature in Microsoft Word, go to the Home tab and click the Replace button or use the keyboard shortcut Ctrl+H. Then, you can enter a word or phrase to find and replace it with another.

33. Describe how one can use the mail merge feature in Microsoft Word?

Answer: To use the mail merge feature in Microsoft Word, go to the Mailings tab and click the Start Mail Merge button. Then, you can select the type of document you want to create (e.g., letters, emails, labels, etc.) and add a data source (e.g. Excel spreadsheet) to merge the data into the document.

34. How can you use the columns feature in Microsoft Word?

Answer: To use the columns feature in Microsoft Word, go to the Page Layout tab and click the Columns button. Then, you can select the number of columns you want to divide the document into.

35. How can you use the watermark feature in Microsoft Word?

Answer: To use the watermark feature in Microsoft Word, go to the Page Layout tab and click the Watermark button. Then, you can select a predefined watermark or add your own text or image.

36.How can you use the templates in Microsoft Word?

Answer: To use templates in Microsoft Word, go to the File tab and click the new button. Then, you can browse and select a template to use for your document.

37. How do you use the styles in Microsoft Word?

Answer: To use styles in Microsoft Word, go to the Home tab and click the Styles button. Then, you can select a style to apply to your text, such as headings, body text, or quotes.

38. How do you use the shape feature in Microsoft Word?

Answer: To use the shape feature in Microsoft Word, go to the Insert tab and click the Shapes button. Then, you can select a shape to insert into your document, such as a rectangle, circle, or arrow.

39. Explain ways to use the SmartArt feature in Microsoft Word?

Answer: To use the SmartArt feature in Microsoft Word, go to the Insert tab and click the SmartArt button. Then, you can select a diagram or chart to insert into your document, such as a process, cycle, or hierarchy.

40. Describe the procedure for using the charts feature in Microsoft Word?

Answer: To use the charts feature in Microsoft Word, go to the Insert tab and click the Chart button. Then, you can select a chart type to insert into your document and add data to it.

41. How do I use the equation feature in Microsoft Word?

Answer: To use the equation feature in Microsoft Word, go to the Insert tab and click the Equation button. Then, you can use the equation editor to create mathematical equations and symbols.

42. Explain how to use the symbols feature in Microsoft Word?

Answer: To use the symbols feature in Microsoft Word, go to the Insert tab and click the Symbol button. Then, you can select a symbol to insert into your document, such as a copyright, trademark, or currency symbol.

43. Explain ways on how to use the annotation feature in Microsoft Word?

Answer: To use the annotation feature in Microsoft Word, go to the Review tab and click the Comments button. Then, you can add comments or notes to specific parts of the document.

44. Explain how one can use the signature feature in Microsoft Word?

Answer: To use the signature feature in Microsoft Word, go to the Insert tab and click the Signature Line button. Then, you can add a signature line for someone to sign electronically.

45. How can I use the co-authoring feature in Microsoft Word?

Answer: To use the co-authoring feature in Microsoft Word, you must have a Microsoft account and share the document with others. Once shared, multiple users can edit the document at the same time.

46. How do you use the forms feature in Microsoft Word.

Answer: To use the forms feature in Microsoft Word, go to the Developer tab and click the Legacy Forms button. Then, you can create a fillable form with text fields, checkboxes, and other form elements for others to fill out.

47. How do I use the macros feature in Microsoft Word?

Answer: To use the macros feature in Microsoft Word, go to the View tab and click the Macros button. Then, you can create, edit, and run macros, which are a series of commands that automate repetitive tasks.

48. Explain different ways of using the add-ins feature in Microsoft Word?

Answer: To use the add-ins feature in Microsoft Word, go to the File tab and click the Options button. Then, go to the Add-ins tab, and you can browse and install add-ins, which are third-party tools and features that can extend the functionality of Word.

49. Illustrate how to use the sections feature in Microsoft Word?

Answer: To use the sections feature in Microsoft Word, go to the Page Layout tab and click the Page Setup button. Then, in the Page Setup dialog box, go to the Layout tab and click the Breaks button. Then, you can insert section breaks to divide your document into sections, each with its own formatting.

50. How can you use the master document feature in Microsoft Word?

Answer: To use the master document feature in Microsoft Word, you need to have the document broken down into subdocuments. Then, you can go to the View tab and click the Master Document button. This will allow you to view and manage the subdocuments as a single, unified document.

51. Explain ways on how to access the version feature in Microsoft Word?

Answer: To access the version feature in Microsoft Word, go to the File tab and click the Info button. Then, you can view the versions of the document and compare or restore previous versions.

52. How do you access the outline feature in Microsoft Word?

Answer: To access the outline feature in Microsoft Word, go to the View tab and click the Outline button. Then, you can view and organize the headings and subheadings in the document, and easily navigate and edit the document’s structure.

53. Explain how to use the full screen feature in Microsoft Word?

Answer: To use the full screen feature in Microsoft Word, go to the View tab and click the Full Screen button. Then, the document will fill the entire screen, allowing you to focus on the content without distractions.

54. Explain how to use the read mode feature in Microsoft Word?

Answer: To use the read mode feature in Microsoft Word, go to the View tab and click the Read Mode button. Then, the document will be presented in a clear and easy-to-read format, with navigation and formatting options optimized for reading.

55. State three applications for Microsoft word

Answer: a) To write a letter

b) To make a resume

c) To make a research paper

These questions are of a general nature and are applicable to all Microsoft word versions. Hopefully, these would help you in your learning curve. Always remember that practice makes a man perfect so try to solve some practical related problems to get more hands on experience on the same.

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